This policy relates to this Website, the Forum and the Bugle mailing list. It describes what data we collect, how we use it and your rights and our policies to keep it private. We do not share any information with third parties. Any issues not covered here can be taken up with the Website Administrator or Captain.
No personal data is collected whilst browsing the website. The webserver has standard logs recording the IP and pages requests. These logs are not normally accessed by anyone. They are only used to diagnose any website operational issues by the Website Administrator. This would include finding website problems and combatting Denial of Service attacks. The website operates from a UK controlled server of Brainstorm Systems Ltd.
In reports and news on the website we seek wherever practically possible to protect the privacy of club members and riders from parties outside the club by using partially redacted names eg: John S or Jane D.
Subscribing to the Bugle means your email address is added to a list held and operated for us by Mailchimp in the USA. Only the Website Administrator, Captain and Membership Secretary has access to this list which includes both club members and non-members. It is for:
- Distributing the Bugle and Ride Changes
- Communicating Club Membership Information
Subscribers can optionally add their names and administer their preferences by following the links at the bottom of all newsletters. The mailing system does record the distributing of newsletters and whether embedded images have been opened and links followed. This allows us to monitor the popularity of each newletter and clear the deadwood. It is not used to monitor the habits any individual.
As above, whenever possible, we redact the full names of club members and riders to protect their privacy from outsiders.
Anerley Chat Forum
This forms part of the website and hence use of logs. In addition becoming a member adds your email address and any other information you volunteer to a database. You can view your data by opening your profile in the User Administration Panel. You can see what other forum members can see about you by clicking on your entry in the list of members. This will NOT include your email address. You may communicate with other forum members by Private Message/PM. This can be disabled.
The Website/Forum Administrator may also access your full profile (but not your password) and will only do so at your request or where there is reasonable suspicion of non-compliance with the forum guidelines – ie spotting and removing spammers and scammers.